Schools Statutory Services

COLLECT Schools Workforce Census

This year, the annual school workforce census collection:

  • opens and will be available to all Central Bedfordshire Schools on Thursday 8 November 2018. Data submitted should reflect your school's staffing data as of this date
  • closes on Friday 7 December 2018

The deadline for schools to submit their Schools Workforce Census via COLLECT is Wednesday 21 November 2018.

You should submit data to us using COLLECT, the centralised data collection and management system.

Note that we’ll only be able to change the status of your data submission to ‘authorised’ once you’ve cleared all errors in the data in COLLECT.

2018 school workforce census guides from GOV.UK

Login and testing

It is advised that you test your login details at the earliest opportunity. Should your login not work, you will need to raise a service request form for it to be re-set via COLLECT. If you do not get a response from the online request form, please email the education data division helpdesk at

Changes since the 2017 return

Some extra guidance has been added to clarify:

  • the splitting of Qualified Teacher Status into three categories, QTS, QTLS and EYTS (See section 7.1.10)
  • the addition of a 'Reason for Leaving' code to indicate the reason for a teacher or teaching assistant ending their period of employment (see section 7.2.8) and a readjustment of the code set for Destination to avoid overlap between the codes
  • the role code set has been updated slightly to reflect changes in actual school roles, see CBDS
  • the collection's reference date will be the 8 November, the second Thursday in November - this is a change from the usual practice of using the first Thursday and is being done to avoid clashes with school mid-term breaks
  • guidance on recording of qualifications for SENCOs has been strengthened, see section 7.5.2
  • contact details of the user that submitted the School Workforce return will be displayed in COLLECT, see section 5.7
  • notes against queries can only be entered at return level, not against individual queries. See section 5.4.1

Confirmation of data quality

The customer services team within central government's data and statistics division will assess returns as soon as possible after authorisation and inform you if there are any issues. They will aim to provide this feedback, where required, within 2 weeks of the return being authorised on COLLECT. For each local authority the assessment will normally be made once the vast majority of schools’ returns have been authorised. Feedback may be delayed if there is a large volume of returns. It is essential that the submission deadline of 7 December is adhered to in order that this process can take place.

Privacy notice

We will use the information about its school workforce for research and statistical purposes, and to evaluate and develop education policy and strategies. The statistics are used in such a way that individual staff cannot be identified from them. We also use it to support and monitor schools regarding sickness and recruitment of staff.