Responsibilities under the charter
For Planning Performance Agreements to work successfully, responsibility rests with both the council and the developer.
Our responsibilities/commitments
When a proposal is accepted a case officer will be identified alongside the best possible development team reflecting the nature of each individual project. This will be a council officer with experience of complex and major application development schemes.
The council will:
- arrange an inception meeting bringing together the council and Developer Project Teams to discuss issues, agree the vision and objectives for the development and determine the project management mechanisms
- provide details of what further information may be required
- arrange further meetings involving the development team in a timely manner including site visit if required
- agree a project plan for each project with the developer, setting out the key stages and milestones of the process
- advise on the requirements for both internal and external consultation including involvement of the public and local councillors in accordance with an agreed Consultation Strategy
- consult with local councillors, any Parish council and key resident groups, and other interested parties where appropriate
- work corporately bringing together cross-departmental responses and inputs in a timely manner and provide access to specialist council resources such as drainage or archaeology
- regularly review the programme and provide feedback so that any revisions can be made
- early identification of a key issues list to be addressed in any planning application
- provide a definitive validation checklist to avoid registration delays
- provide details of heads of terms to be included in any section 106/278 agreements
- ensure councillors are openly engaged with the project (through an appropriate mechanism to be agreed which may include the use of ‘position papers’ or ‘pre-application presentations’ when required)
Developer responsibilities/commitments
The Developer/Land Promoter will:
- agree to a project plan, including the key stages and milestones, which take into account the need for discussion and review to take place
- pay the required fee to resource the PPA
- undertake an urban design analysis and masterplanning work to inform the evolution of the scheme and the subsequent development of the design and access statement
- engage in meaningful pre-application discussions, with adequate time allowed for the preparation of essential information and assessment of proposals. This will include working with and consulting with communities where appropriate
- respond within the agreed timescales to requests for further information and/or revisions
- attend project meetings with relevant persons
- keep the council informed of progress at all key stages of the project
- undertake a Design Review process on larger scale developments where agreed
- submit a complete planning application with all of the requested supporting information as agreed with the council, including a draft legal agreement where appropriate