Privacy Notice issued by the ESFA related to the learning enrolment data you are providing:
This privacy notice is issued by the Education and Skills Funding Agency (ESFA) on behalf of the Secretary of State for the Department of Education (DfE) to inform learners about the Individualised Learner Record (ILR) and how their personal information is used in the ILR. Your personal information is used by the DfE to exercise our functions under article 6(1)(e) of the UK GDPR and to meet our statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. Our lawful basis for using your special category personal data is covered under Substantial Public Interest based in law (Article 9(2)(g)) of GDPR legislation. This processing is under Section 54 of the Further and Higher Education Act (1992).
The ILR collects data about learners and learning undertaken. Publicly funded colleges, training organisations, local authorities, and employers (FE providers) must collect and return the data to the ESFA each year under the terms of a funding agreement, contract or grant agreement. It helps ensure that public money distributed through the ESFA is being spent in line with government targets. It is also used for education, training, employment, and well-being purposes, including research.
We retain your ILR learner data for 20 years for operational purposes (e.g. to fund your learning and to publish official statistics). Your personal data is then retained in our research databases until you are aged 80 years so that it can be used for long-term research purposes. For more information about the ILR and the data collected, please see the ILR specification at https://www.gov.uk/government/collections/individualised-learner-record-ilr
ILR data is shared with third parties where it complies with DfE data sharing procedures and where the law allows it. The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact learners to carry out research and evaluation to inform the effectiveness of training.
For more information about how your personal data is used and your individual rights, please see the DfE Personal Information Charter (https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter) and the DfE Privacy Notice (https://www.gov.uk/government/publications/privacy-notice-for-key-stage-5-and-adult-education)
If you would like to get in touch with us or request a copy of the personal information DfE holds about you, you can contact the DfE in the following ways:
If you are unhappy with how we have used your personal data, you can complain to the Information Commissioner’s Office (ICO) at:
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. You can also call their helpline on 0303 123 1113 or visit https://www.ico.org.uk
Privacy Notice – Multiply
Who we are
The Multiply team sits in the Essential Skills and Multiply Division in the Department for Education (DfE). For the purpose of data protection legislation, the DfE is the data controller for the personal data processed as part of Multiply. In this case the data is your work contact details.
How we will use your information
We need to reach as many adults as possible with adult numeracy needs across the country. Each local area will receive funding to work on this and has a dedicated Multiply lead. Among other duties that may vary across each local area, Multiply leads are expected to act as the main contact for stakeholders directly delivering or supporting Multiply delivery.
The personal data we will use is: your work email address
Why our use of your personal data is lawful
In order for our use of your personal data to be lawful, we need to meet one (or more) conditions in the data protection legislation. For the purpose of this project, the relevant condition is:
- Article 6(1)(e) UK GDPR, to perform a public task as part of our function asa department.
Who we will make your personal data available to
We sometimes need to make personal data available to other organisations and stakeholders either already involved in the delivery of Multiply or organisations and stakeholders who would like to take part in the programme.
These may include, but are not limited to: Employers, Providers and provider representative groups, charities, National Careers Service, Jobcentre Plus (Dept for Work and Pensions), Citizens Advice Bureau, Government Officials. Where we need to share your personal data with others, we ensure that this data sharing complies with data protection legislation.
How long we will keep your personal data
The Department for Education will keep your personal data as part of Multiply records for up to 3 years. In this time we expect for the program to launch and for the nature of provision to evolve where necessary. At the end of this period email address data will be deleted.
Your data protection rights
More information about how the DfE handles personal information is published here: https://www.gov.uk/government/organisations/department-for-education/about/personalinformation-charter
Under the Data Protection Act 2018, you are entitled to ask if we hold information relating to you and ask for a copy, by making a ‘subject access request’.
For further information and how to request your data, please use the ‘contact form’ in the Personal Information Charter at https://www.gov.uk/government/organisations/department-foreducation/about/personal- information-charter under the ‘How to find out what personal information we hold about you’ section.
If you need to contact us regarding any of the above, please do so via the DfE site at: https://www.gov.uk/contact-dfe.
Further information about your data protection rights appears on the Information Commissioner’s website at: Individual rights | ICO.
Withdrawal of consent and the right to lodge a complaint
Where we are processing your personal data with your consent, you have the right to withdraw that consent. If you change your mind, or you are unhappy with our use of your personal data, please let us know by contacting https://www.gov.uk/contact-dfe and state the name of this project.
Alternatively, you have the right to raise any concerns with the Information Commissioner’s Office (ICO) via their website at https://ico.org.uk/concerns/.
Contact Info:
If you have any questions about how your personal information will be used, please contact us at https://www.gov.uk/contact-dfe and enter ‘Skills for Life – Multiply Mail List’ as a reference. For the Data Protection Officer (DPO) please contact us via gov.uk and mark it for the attention of the ‘DPO’.
Contacting you:
The Bedfordshire Employment and Skills Academy, or an organisation working on their behalf, will contact you 3-9 months after your course end date to ask you about your progress following course completion as funding requires that learner destinations are tracked. You will be contacted, using the telephone number you have provided on this enrolment form, to ask about any further learning and/or employment outcomes you have had. This is so we can monitor programme success.