Data protection

Data protection policy

Your data and that of your child is very important to us. Please take a moment to read our data protection policy:

The School Admissions Team will communicate with the parties named on the application form. This should be one or both of the parents or a carer who is legally responsible for the child. If only one parent is named on the application form then we will expect only to speak to this person. If both parents are named on the application form, then we are able to speak to both parents. We will ask a series of questions to confirm that we are speaking to the parent of the child in question.

If a third party who is not named on the application form contacts the School Admissions Team, we will not disclose any information about the application and will neither confirm nor deny that an application relating to the child has been received but will contact the parent(s) or carer(s) named on the application form. The person requesting information should expect to be asked to provide:

  • proof of identity
  • proof of Parental Responsibility (see below)
  • any relevant Court Orders

The third party requesting information should expect that the details of their request will be disclosed to the parent(s) / carer(s) named on the application form and other relevant organisations / other third parties, such as the school. The third party requesting the information should expect a delay of up to 4 weeks before receiving a response to their request.

The School Admissions Team will contact the parent(s) / carer on the application form. If the third party not named on the application form has Parental Responsibility for the child, the Schools Admission Team will be under a duty to disclose the information about the child unless there are strong reasons for non disclosure.

If a parent / carer named on the application form requests the School Admissions Team to withhold information about the application from the third party, we will ask them to provide evidence of their reasons for this. The reasons we will consider include:

  • fear of violence or intimidation. This may be evidenced by Court Order but other evidence will be considered
  • a Court Order limiting the exercise of Parental Responsibility such as a Prohibited Steps Order
  • the third party is not a parent. Evidence refuting Parental Responsibility such as a Court Order will be required

The School Admissions Team may agree to provide the third party with information about the school only and to withhold information about the child’s address. Alternatively, the School Admissions Team may agree to withhold all information about the child from the third party enquirer and the response from the Schools Admissions Team will neither confirm nor deny that it holds an application in relation to the child.

If one parent does not wish for the other parent to know the details of the child’s admission application, despite both parties being named on the application form, we will ask the parent wishing to withhold the information to provide evidence to support their objections. The following would be examples of appropriate evidence:

  • a Court Order (for example a Prohibited Steps Order) evidence to support fear of violence or intimidation
  • evidence to support a claim that the other parent does not have Parental Responsibility

Unless there is a Court Order in place, the School Admissions Team will not refuse to speak to a parent who is named on the admissions form and who has provided appropriate evidence of Parental Responsibility.

Please note the following with regards to your application

We will hold the personal details supplied on the application form for the purposes of processing your application for a school place. We will share the information with other relevant teams within the Council and other Local Authority Admissions Teams where necessary. We will safeguard your personal details and these will not be divulged to any individuals or organisations for any other purposes.

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