Make a planning application

Validation of planning applications

We need to ensure your planning application is valid, so here are the details we need to receive from you, with your application.

Application forms

The questions asked will differ depending on the application type.

All the questions must be answered completely and correctly.

The proposal must be clear “Refer to Covering Letter” will not be accepted also, should not include subjective views of the applicant e.g. “…extension to match the existing” or “erection of single dwelling in keeping with the character of the area”. The description should purely describe the proposed development.  

Ownership certificates

View ownership reference (GOV.UK)

The correct ownership certificate must be signed and dated by the applicant or agent, confirming that the information is correct.

Certificate A

Sign certificate A if the applicant is the only land owner and the site is not part of an agricultural holding

Certificate B

Sign certificate B if there are other people with an interest in the land, and these people are known, or if the site is part of an agricultural holding. You must confirm who has been served notice and when.

Sign certificate B, when the proposal would include a new dropped kerb or access across land not in the applicant’s ownership

Certificate C

Sign certificate C if there are other people with an interest in the land, or there are agricultural tenants on the site, and not all of the interested parties are known. You must confirm who has been served notice and when. You must also give details of the steps taken to find the other owners, including details of the advert published in the local paper

Certificate D

Sign certificate D if there are other people with an interest in the land, or agricultural tenants who are not known. You must give details of the steps taken to find the other owners, including details of the advert published in the local paper

Please note: Only sign one ownership certificate. If more than one ownership certificate is signed, your application cannot be processed.

Should it be established during the planning process that the wrong certificate was submitted, your application cannot be progressed and you will need to submit a fresh application with the correct certificate.

Fee

View correct fees

Site Location Plan

Also known as Location Plan

View Site Location Plan reference (GOV.UK)

View guidance notes (PDF on Planning Portal)

This is a small-scale plan that shows the application site in relation to the surrounding area.

Please include a scale bar for electronic submissions.

The plan must:

  • show the direction of north
  • be an identified metric scale – the scale is normally 1:1250 or 1:2500 (for major sites, ensure you can see the site in the context of the surroundings, location plans submitted at A1/A0 scale may need to be at 1:5000)
  • be an up-to-date plan
  • identify sufficient named roads and buildings on land adjoining the application site to ensure that the exact location of the application site is clear
  • use a solid red line to outline the whole of the development site (new dropped kerbs and accesses must be included within the red line), including all land necessary to carry out the proposed development, visibility splays, landscaping, car parking and open areas around buildings
  • include pavement/grass verge within the red line (if the site includes a dropped kerb) – make sure a Certificate B has been submitted
  • provide access to the site from a public highway
  • use a blue line around any other land owned by the applicant and not part of the development site, close to or adjoining the application site

Block Plan

View Block Plan Reference (PDF on Planning Portal)

Also known as a Site Plan.

This is a large-scale plan view of the site. It shows details of the site and the proposal indicated in relation to neighbouring properties.

Please include a scale bar for electronic submissions.

The Block Plan must:

  • be drawn at a stated identified standard metric scale (typically 1:100, 1:200 or 1:500)
  • clearly show the proposed development (hashing or a different colour can be used to help identify the development) in relation to the site boundaries and other existing buildings on or adjoining the site
  • if a red line is included it must match the red line on the site location plan; it must be a complete red line and not cropped
  • include the following, unless they would NOT influence or be affected by the proposed development:
    • all buildings, roads and footpaths on land adjoining the site including access arrangement
    • the position of all trees on the site, and those on adjacent land
    • the extent and the type of any hard surfacing
    • the boundary treatment including walls or fencing where this is proposed

Elevation plans

Existing and proposed elevation plans

Elevations are drawings, which show the front, sides and/or rear of a building or structure.

The existing elevations will show the building or structure as it currently is.

The proposed elevations will show the changes to the building or structure.

Please include a scale bar for electronic submissions.

An elevation plan must:

  • be clearly labelled with site address and to identify whether existing or proposed elevation
  • be drawn at an identified standard metric scale
  • indicate the position of any openings, such as windows and doors
  • provide all necessary elevations, existing and proposed

Floor plans

Existing and proposed floor plans

Floor plans are scale drawings, which show the view from above, indicating the different rooms, spaces and other physical features at one level of the building.

Please include a scale bar for electronic submissions.

A floor plan must:

  • be clearly labelled with site address and to identify whether existing or proposed elevation
  • be drawn at an identified standard metric scale
  • clearly show the changes (you can use colour to do this – show existing and proposed)
  • show any walls or existing buildings to be demolished
  • show openings, such as windows and doors
  • show the necessary floor, not just the extension (if the extension is a single front extension, rear plans or 2nd floor plans are not required unless they impact the change)

Design and access statement

Vew Design and access statement reference (GOV.UK)

This statement is for:

  • listed building consent applications
  • major applications, both full and outline
  • applications within a conservation area, where the new floor space would exceed 100m²
  • applications for one or more new residential dwelling within a conservation area

Statements should explain the design thinking behind the proposal, making it easier for the local planning authority, consultees and interested parties, to understand how the scheme has developed. They should also show how the proposal would be accessible for different people.

What a statement should include

The level of detail required will depend on the nature of the scheme. Major schemes would usually require a much more detailed design and access statement than a householder development.

The following points provide an indication of what is likely to be required.

  • use – the purpose of the proposal
  • quality – what would be built on site
  • layout – how the site would be laid out and how the buildings and spaces on the site would relate to surrounding development
  • scale – size of the buildings and how they compare to nearby structures and space
  • landscaping – how open spaces would be used and how they would relate to the site
  • appearance – what the buildings and open spaces would look like, and what materials would be used
  • access (vehicular) – site access points, why they were chosen, and how they relate to the local area
  • access (pedestrian) – how people would be able to access and use the building
  • heritage statement – assess the heritage significance, the impact and any relevant mitigations

Use photos, drawings and maps to explain the proposal. Keep it short and simple and use plain English where possible.

On receipt of your application

  • your application will be logged onto our planning system
  • it will be assigned to a validation officer
  • if you have sent in everything that is needed your application will be made valid and we will send you an acknowledgement letter
  • we will then consult adjoining neighbours for householder applications and a larger group of neighbours for other application types we will also consult statutory consultees, this will depend on where your property is
  • your application now appears on our online planning register
  • it will then be passed to a planning officer to determine

If your application isn't complete

In the event that something has been omitted, or something that has been provided is incorrect, we will contact the applicant or the planning agent acting on behalf of the applicant explaining what is needed to make the application valid. We ask for outstanding / corrected information to be provided within 28 days.

From 1 January 2020, if a registered application remains invalid for a period of 28 days or greater, we will retain a portion of the application fee to cover the administrative costs incurred. Every attempt will be made to contact the applicant or agent to ensure validation can be completed within the 28 day period before any charge is applied.

Charges for incomplete applications not amended in time

Please see the invalidation fee schedule below:

  • householder, advertisement and prior notification applications - £25
  • minor and similar applications - £50
  • major and similar complex applications - £250

For circumstances outside of the applicant's control, it may be possible to extend the validation period, but this will require prior agreement with us.

Please note: If you have omitted or incorrectly submitted 3 or more validation items, we will be unable to proceed with your application and will suggest that you consult a planning agent to help you. If you have made payment at this stage, we will retain £25 to cover the administrative costs when arranging the refund.