Progress so far | Central Bedfordshire Council

Progress so far

Quality and oversight of EHC plans

Outcomes we’re aiming for:

  • EHCPs (education, health and care plans) are high quality
  • quality of EHCPs is reported to SEND Partnership Board so leaders have oversight
  • the annual review process is timely, meets needs and is completed within the statutory timeline, and reported to the SEND Partnership Board
  • training for professionals and parents/carers to ensure a consistent understanding of SEND support, EHC needs assessment and annual review processes and the roles and responsibilities of professionals involved

The information below shows the progress so far and what we will be doing in the next term. This information will be updated every term.

Outcomes theme 1: EHCPs are high quality

What we’ve done

We have:

  • completed an independent review of local EHCPs, with the report scheduled to be formally shared and discussed with the SNAP PCF on the 28 January 2021; the learning from the review will be used to train staff and improve our systems and process to ensure quality in the future
  • ensured that a quality control process is in place to improve EHCP reviews
  • recruited and appointed new staff to our SEND and education psychology services
  • introduced monthly quality assurance feedback calls with parents/carers of children with finalised new EHCPs
  • arranged for our SEND officers to complete an annual review training programme

By next spring term (26 April 2021) we will have:

  • provided the independent review of EHCPs report to the SEND Partnership Board, along with a set of actions
  • fed back to parents/carers on the outcome of the review
  • completed any identified ‘Immediate’ (highlighted in red on the written statement of action) actions
  • implemented a finalised quality assurance process in response to the findings from the EHCP review report
  • implemented any recommendations or changes and communicated them to relevant service areas
  • co-produced a quality assurance process for annual reviews
  • reviewed demand and capacity termly to ensure we have the right level of staff to oversee the EHCP process
  • reviewed our training offer with new starters to improve retention of high-quality staff

Outcomes theme 2: Quality of EHCPs is reported to SEND Partnership Board so leaders have oversight

What we’ve done

We have: 

  • developed monthly performance reports for our senior management
  • developed a proposed partnership data dashboard for the SEND Partnership Board, to track that we are working to the necessary timescales to complete new EHCPs (the final version of the dashboard will be presented at the January meeting of the board for approval)
  • developed the data dashboard to include reporting of quality audits

By next spring term (26 April 2021) we will have:

  • developed an online referral form for EHC needs assessment requests
  • reviewed and improved the quality of our data
  • reviewed and improved performance reports
  • reported to the SEND Partnership Board half termly and published key metrics on the Local Offer

Outcomes theme 3: The annual review process is timely, meets needs and is completed within the statutory timeline, and reported to the SEND Partnership Board

What we’ve done

We have:

  • completed a recovery plan to address the backlog of annual reviews
  • issued amendment notices for all annual reviews received in the academic year 2019/20
  • completed outstanding annual review paperwork from the academic year 2019/20
  • followed-up with schools on any annual review paperwork that has not been received
  • provided schools with lists of children and young people who are due an annual review within the term
  • amended EHCPs for phased transfer pupils for September 2021
  • started reporting our progress to the SEND Partnership Board on a half termly basis

By next spring term (26 April 2021) we will have:

  • reviewed processes, demand and capacity on a termly basis to ensure annual reviews are carried out within the statutory timescales
  • continued to provide schools with lists of children and young people due an annual review within the term
  • reported to the SEND Partnership Board half termly on progress for oversight purposes

Outcomes theme 4: Training for professionals and parents/carers to ensure a consistent understanding of SEND support, EHC needs assessment and annual review processes and the roles and responsibilities of professionals involved

What we’ve done

We have:

  • consistently reviewed the training offer to schools, educational settings and special educational needs coordinators (SENCO)
  • ensured the delivery of specialist training for all members of our SEND team
  • developed necessary communications to engage as many educational settings as possible, including the development of a monthly newsletter for SENCOs
  • designed the e-learning modules; three two-hour training sessions for leadership and operational staff within education, SEND service, health, social care, and voluntary sectors
  • asked parents what training they would benefit from which helped to inform the Supporting Parents of Children with SLCN video

By next spring term (26 April 2021) we will have:

  • facilitated a programme of regular and ongoing SENCO study sessions and further training to schools, with feedback used to drive future system improvements
  • monitored participation and reviewed and updated training accordingly
  • promoted the training offer to schools through our e-bulletins aimed at practitioners
  • launched and promoted training to local area SEND professionals
  • arranged for focus groups to be trained