Privacy notice: 2 year old funding

Privacy notice for 2 year old funding

This privacy notice should be read in conjunction with our general Privacy Statement and privacy notice for children and young people.

The purpose for the personal data we will collect

We collect personal data:

  • for statistical purposes
  • to secure sufficient childcare to improve the outcomes of all children under 5
  • to check eligibility for means-tested entitlement for 2-year-old children
  • to ensure accuracy of records across the local authority and to check against fraud
  • to share information with our local partner organisations and agencies, where there is a safeguarding concern

What information do we collect?

We collect:

  • parent/carer and child’s names
  • parent/carer and child’s date of birth
  • child's gender
  • parent/carer and child’s contact details
  • childcare provider names
  • child's ethnicity
  • child's CLA and adoption status
  • parent/carer's details of state benefits
  • parent/carer’s details of immigration status
  • parent/carer’s details of income
  • child's DLA code

Lawful basis for using your personal data

Our legal obligation or public task under UK legislation includes, but is not limited to:

  • Childcare Act 2016
  • Childcare Act 2006
  • Children Act 1989: The Education (Provision of Information about Young Children) (England) Regulations 2009 to The Childcare (Provision of Information about Young Children) (England) Regulations 2009
  • Children and Families Act 2014
  • Early Years Foundation Stage Regulations 2017
  • Equality Act 2010
  • The School and Early Years Finance (England) Regulations 2017
  • Small Business Enterprise and Employment Act 2015
  • Education Act 2011
  • The Education (Provision of Information about Young Children) (England) Regulations 2009
  • Early Education and Childcare Statutory Guidance for Local Authorities 2019
  • ‘Special’ category data that we collect is necessary for carrying out the obligations and exercising specific rights of the controller or of the data subject in the field social protection law, substantial public interest and equality of opportunity or treatment at schedule 1 part 1 and 2 Data Protection Act 2018

Who we may share your personal data with

We may share your data with:

  • our own teams, including early years support teams
  • our local partner organisations
  • Department of Education
  • HMRC
  • early years and childcare providers
  • children’s centres
  • health services (anonymised)
  • parents/guardians

Retention of data

Data will be stored securely and retained for 7 years or in accordance with our retention schedule.

Your rights under data protection law

You have the right to request a copy of the personal data we hold about you or a child under your parental responsibility. These rights extend to a child over the age of 12.

You have:

  • the right to request a copy of your personal information that we hold
  • a right to rectify inaccurate information
  • the right to object to processing of personal information (the data would be restricted whilst we consider the balance of our grounds for processing which may delay or prevent us delivering a service to you)

Please email if you have any questions and we will explain to you what we are asking you to agree to and why.

Should you have any queries regarding how your personal data is being used, or this privacy notice, please contact us:

Telephone: 0300 300 5765


For independent advice about data protection, you can contact the Information Commissioner’s Office (ICO):

Information Commissioner's Office
Wycliffe House
Water Lane

Telephone: 0303 123 1113

Alternatively, visit the ICO's website.